Pro-forma board minute template for declaring an interim dividend.

A guide for subscribers. 

[complete or delete all items in square brackets] 

MINUTES OF A MEETING OF THE DIRECTORS

Company name: [Company Name] ([Company Reference Number]) ("Company")
[Registered office address]
Registered in United Kingdom. 

Held at: [your address]

On: [date]

At:  [time]

Present:   [directors’ names – ensure a quorum if present to vote]

[optional paragraph: The annual/management accounts for the period ending [date] have been reviewed and the directors are satisfied that the company has sufficient distributable profits.]

IT WAS RESOLVED THAT an interim dividend amounting to:

£     per [enter class of share, e.g.ordinary share]

Be paid on or after [date of today]

In respect of the period ending [date]

…………………………….

[name of chair of meeting]

Chairman

Useful guides on this topic

This template is one of a series of notes and templates:

Legal or unlawful dividends: Companies Act 2006
What requirements have to be met for a dividend to be legal? What is an unlawful or illegal dividend? 

Unlawful, illegal or ultra vires dividends
Is there a tax charge on an unlawful/illegal or ultra vires dividend?

Dividends: Formalities for companies 
This is a briefing note for discussion with directors about the formalities of declaring and paying dividends.

Dividends (how to pay & process): Step-by-step guide
A step-by-step guide to paying and processing dividends for companies and their owners.

Templates

Dividends: Tax voucher
Pro-forma tax voucher for interim dividends.

Also see our Directors' loan accounts: Toolkit and Close company loans toolkit (loans to participators) for details of the section 455 tax charge and way that Chapter 6, Part 4 ITTOIA 2005 treats certain benefits and expenses to participators as dividends.